Offices & Campuses

Visitors check in. The right host walks out to meet them.

Visitor check-in for corporate lobbies, tech campuses, and HQ reception—so interviews, deliveries, and meetings don’t pile up at the front desk.

Customised for how you run the desk

Services, colours, and branding can match the venue. These are illustrative skins — not affiliated with any real brand.

Helios

Campus Reception

  • Interview — Scheduled interviews and recruiting visits.
  • Meeting — Here to see someone on campus.
  • Delivery — Courier drop-off and goods-in.

Aether

Lobby

  • Visitor — Guest or contractor check-in at reception.
  • Interview — Candidate arrivals for a booked interview.
  • Courier — Packages and time-sensitive drop-offs.

Overview

Campus and HQ receptions mix very different arrivals in one lobby: candidates for interview, couriers with a time-sensitive drop, and guests here to meet someone. Without a clear check-in, security and reception field the same “who are you here to see?” all morning, hosts don’t know their visitor has arrived, and the lobby becomes a holding pen. The same Ticket, Counter, and Service model used at clinics and councils works here—route each arrival type separately, then (when webhooks ship) ping Slack or your receptionist the moment someone checks in.

Common use cases

  • Corporate HQ and campus reception
  • Interview and recruiting days
  • Visitor and contractor check-in
  • Courier and goods-in desks
  • Co-working and multi-tenant lobbies
  • Security-controlled campus gates

Pain points

  • Reception interrupted by mixed arrivals—interviews, deliveries, and drop-ins in one line
  • Hosts don’t know their visitor is in the building until someone calls or walks them up
  • Couriers wait in the same queue as candidates and meeting guests
  • Security and front-of-house lose track of who is expected versus walk-up
  • Peak interview days turn the lobby into a crowded waiting room

Benefits

  • Split the lobby into the right queues

    Interview, meeting, and delivery each get their own service—so a courier doesn’t sit behind a two-hour interview slate.

  • Tell the host the moment someone arrives

    Webhooks (coming soon) can post to Slack or your receptionist when a visitor checks in, so the right person comes down without a phone tag.

  • Give guests a place in line, not a sofa and a guess

    Candidates and meeting guests see their place and wait on their phone. Reception stops fielding “are they ready for me?”

  • Start with a QR code at the desk

    No badge printer or visitor-management appliance required. Add a tablet kiosk or lobby display when you want them.

Feature highlights

  • QR check-in at reception

    Visitors join from their phone—no app, no badge printer, no extra hardware on day one.

  • Service-based arrivals

    Separate interview, meeting, and delivery queues so the right desk or host is called next.

  • Webhook pings to Slack

    Coming soon: signed ticket events so a check-in can notify the host channel the moment someone arrives.

  • Browser based

    Run the kiosk and lobby display on tablets and TVs you already have. No proprietary visitor hardware.

Why Esperaly

  • Go live in minutes
  • Browser based
  • No expensive hardware
  • Works on existing tablets and TVs
  • Simple per-counter pricing
  • Easy for staff to learn

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